English-language landing pages and webinars
Privacy Notice
29 September 2026
1. Scope and controller
1.1. This Notice describes how personal information is processed when a visitor uses the English-language Nika Estate property landing pages, questionnaires, consultation and property-selection forms, event and webinar registration forms, or requests a guide or other material on this website. It is available before a form is submitted. A separate weekly video-digest subscription on another Nika Estate website has its own documents and is outside this Notice.
1.2. The controller for English-language enquiries is NIKA ESTATE HOMES PROPERTIES, trading as Nika Estate, with its registered address at Office Nos. AA2/504, AA2/505 and AA2/507, Mankhool, Bur Dubai, Dubai, United Arab Emirates. Privacy enquiries may be sent to info.dubai@nikaestate.com. This Notice covers information received through the form, the response to the enquiry and privacy requests.
1.3. Information entered into a third-party messenger or Telegram bot is also subject to that platform's terms and privacy documents. We do not verify the truth of all information entered in a form beyond technical field and format checks. Please provide your own details, or details of another person only if you are authorised to do so.
2. Contact and accountability
2.1. NIKA ESTATE HOMES PROPERTIES determines the purposes and means of processing English-language enquiries. Its registered address is Office Nos. AA2/504, AA2/505 and AA2/507, Mankhool, Bur Dubai, Dubai, United Arab Emirates. The contact for access, correction, withdrawal and other privacy matters is info.dubai@nikaestate.com.
2.2. To locate an enquiry, please state the contact detail used in the form, the approximate submission date and the page or subject. We may ask for additional information only to establish that the person making a request is entitled to act in relation to the information concerned.
3. Key terms
3.1. Personal information means information about an identified or identifiable individual. A visitor is a person who opens a page; an enquirer is a person who submits a form. Processing includes collection, recording, organisation, storage, updating, retrieval, use, disclosure, restriction and deletion. A processor or service provider handles information for the controller under agreed instructions.
3.2. An enquiry is a request made through a form. A webinar or meeting is an event for which a person asks to register. Disclosure to a specified provider is different from publishing information to the public. Anonymisation removes the ability to identify a person; deletion removes information from the relevant working system, subject to backup and legal retention rules.
4. People covered
4.1. We may process information relating to visitors, people who submit property questionnaires or enquiries, attendees and prospective attendees of webinars and meetings, people requesting guides or calculations, clients continuing a conversation after an enquiry, people who withdraw consent or object to further contact, and people who contact us about privacy.
4.2. A person who only views a page may still generate technical visit information through hosting, security or analytics services. Registering for a webinar does not itself subscribe that person to unrelated marketing campaigns.
5. Information collected
5.1. Depending on the particular form, we may receive a first and last name, phone number, email address, Telegram username, WhatsApp contact or preferred communication channel; country, city, property market, area or project of interest; purchase goal, budget, timeframe, buying approach and other property preferences; and any free-text question. A webinar form may ask for a name, phone number and email address and associate the submission with the event. Not every form asks for every item.
5.2. On submission the form may create a request identifier, date and time, browser time zone, form name and identifier, page name and URL, referrer, UTM campaign parameters, offer name, questionnaire answers, contact preference and the selected consent value. This information helps us understand and answer the enquiry, avoid duplication and assess advertising performance.
5.3. Web hosts, GitHub Pages, analytics platforms and related technical services may independently receive an IP address, cookies, browser and device information, access time or server logs. The current form code does not include the IP address as a separate field in the working Google Sheet. It also does not create a standalone record containing the exact version of every legal text displayed when consent was selected.
5.4. These forms do not request passport details, payment-card information, biometric data or sensitive categories of personal information. Please do not enter such information into a free-text field. We do not ask users to make their personal information public, and unsolicited unnecessary information may be removed or restricted.
6. Purposes and lawful grounds
6.1. We receive and answer an enquiry, identify the requested market or property, contact the person through the supplied channel, prepare a requested shortlist, calculation, consultation or guide, and organise a requested meeting or webinar. This uses contact details, form answers and submission context. For the form submission we rely on the person's separate, affirmative consent; other lawful grounds may apply to later contractual steps where appropriate.
6.2. We may use submission details to track the request, prevent duplicate responses, review delivery errors, address privacy enquiries and establish what was requested and answered. We use information only to the extent actually retained by the systems involved. The current form records a consent value and submission details; it does not maintain a full independent consent-version log.
6.3. We also maintain the site's operation and security, prevent abusive automated submissions, investigate incidents, and measure page and campaign performance where a lawful basis applies. The form code sends page and confirmed-enquiry events to connected analytics services; it does not send the entered name, phone number, email or answers to Meta Pixel or Yandex Metrica.
6.4. Consent to an enquiry is not consent to unrelated advertising emails, calls or messenger campaigns. We use a separate lawful ground or separate consent for those communications and provide a way to stop them. An answer or reminder directly related to a guide, consultation or webinar specifically requested by the person is treated as part of that request.
7. Processing principles
7.1. Processing must be lawful, fair and transparent, limited to specified purposes and to information necessary for those purposes. Information should be accurate and corrected when appropriate. Different datasets should not be combined for incompatible purposes without a new lawful ground. We do not sell enquiry information or make it public for third-party advertising.
7.2. Information is kept securely and no longer than necessary for the relevant purpose or applicable legal requirement. When no longer needed it is deleted or anonymised, subject to lawful retention and technical backup cycles.
8. Processing operations
8.1. Processing may be automated or manual and may involve transmission over communications networks. Within the stated purposes we may collect, record, organise, store, update, retrieve, use, disclose to authorised staff and providers, restrict, delete or anonymise information. We do not disclose an enquiry to the public.
8.2. Access is restricted to staff members and providers who need the information to answer the enquiry, maintain the systems or meet an applicable obligation. Access rights should be reviewed as people and responsibilities change.
9. How consent is given and recorded
9.1. The person fills in the relevant form, has an opportunity to read this Notice and the separate Data Processing Consent, selects a required checkbox that is not preselected and submits the form. The checkbox is an affirmative action relating to that form's stated purpose; without it the form cannot be sent.
9.2. The current form sends the selected checkbox value, request identifier, form name and submission time with the enquiry. It does not store the version of each legal page as a separate field. We retain published document revisions so that the wording applicable to an earlier submission can be established as far as possible. An advertising consent, if requested, is separate from the enquiry consent.
10. Providers and platforms
10.1. Static pages are served through GitHub Pages. The current enquiry route transmits submissions through Google Apps Script to a working Google Sheet. Authorised Nika Estate staff and technical providers may access the relevant systems according to their roles and system permissions. An automatic transfer into amoCRM is not established by the current website code; if one is added, this Notice and the actual data-flow description must be updated.
10.2. If a person independently opens the Telegram bot or chooses Telegram or WhatsApp contact, those services process their account and conversation information under their own policies. Some pages use Meta Pixel and Yandex Metrica for page and conversion analytics. The form code does not intentionally include the person's entered contact details in those analytics events.
10.3. Providers instructed to process information for us should receive only what they need and be subject to appropriate terms covering purpose, permitted operations, confidentiality, security, incident reporting and return or deletion of information when the service ends. We remain accountable for arrangements with those providers as required by applicable law.
11. Location and international transfers
11.1. Providers may process information in countries outside the person's place of residence. The current Google Apps Script and Google Sheets route may involve processing outside Russia and the UAE. Actual storage locations and recipients depend on provider configuration and agreements and must be verified before any definitive statement about them is made.
11.2. Where information relating to Russian citizens is collected online, applicable Russian database-localisation and international-transfer requirements must also be assessed by the relevant operator. A later copy in amoCRM does not establish the location of the initial collection. This Notice and consent alone do not establish that localisation or transfer requirements have been met; the technical flow and required notices must be checked separately.
11.3. We will assess a transfer's legal basis, recipient, safeguards and required notices before introducing a new route or recipient. If the actual flow changes materially, we will update this Notice and, where required, seek new consent before the changed processing begins.
12. Retention
12.1. Contact details and enquiry content are retained for the time reasonably needed to answer the request, hold the agreed consultation or event, supply the requested material and complete agreed follow-up, or until consent is withdrawn, unless another lawful ground or a legal retention duty applies. They are not retained indefinitely solely because a form was submitted.
12.2. A minimal record of the request, response, consent, opt-out or withdrawal may be retained for dispute resolution, prevention of unwanted repeated contact and protection of both parties' rights within applicable periods. Privacy requests are retained for their resolution and any related dispute. Internal retention periods and backup schedules must be set in the actual connected systems.
12.3. When the period ends, working records are deleted or anonymised, with backup deletion following the applicable technical cycle. Information retained for a legal reason is not repurposed for new marketing campaigns.
13. Withdrawal and stopping contact
13.1. Consent may be withdrawn at any time by emailing info.dubai@nikaestate.com with the contact detail used in the form and, if possible, the approximate date and page. We may ask for limited additional information to verify the requester's entitlement to act.
13.2. We stop consent-based processing and delete information where no other lawful basis requires or permits retention, within applicable legal periods. Withdrawal does not make earlier processing unlawful. If a person withdraws the information needed to contact them, we may be unable to complete a pending request, deliver a guide or send webinar details. A separate marketing opt-out can be made without erasing records we must lawfully retain.
14. Individual rights
14.1. Subject to applicable law, a person may request information about processing and recipients, access, correction of inaccurate information, restriction or deletion, withdrawal of consent and cessation of processing; object or complain to the competent authority; and seek judicial protection. Other rights granted by applicable law remain available.
14.2. Requests go to info.dubai@nikaestate.com. We may ask for information necessary to identify the person and locate the enquiry. We respond under the procedures and deadlines of applicable law.
15. Our responsibilities
15.1. We must handle information lawfully and fairly, explain the processing, keep this Notice accessible, limit staff and provider access, implement appropriate safeguards, correct or delete information where required, stop processing without a lawful ground, and respond to privacy requests and competent authorities.
15.2. New purposes, service providers, transfers or form fields must be assessed before use. Where applicable law requires registration, notification or a formal assessment, these steps are the controller's operational responsibility and are not replaced by publishing this Notice.
16. Security measures
16.1. We use or require organisational and technical measures against unauthorised or accidental access, loss, alteration, copying, disclosure or destruction. These may include role-based access, individual accounts, strong passwords and multifactor authentication, secure connections, backups, access logs, review of integrations, provider agreements, staff training and incident response.
16.2. The specific controls depend on the connected system and risk. Permissions to working spreadsheets and shared files should be reviewed, and only personnel with a work-related need should have access. No internet transmission or storage system can be described as risk-free.
17. Cookies and analytics
17.1. The website and its providers may use technical cookies and similar data for page display, form operation, abuse prevention and security. Some pages use Yandex Metrica and Meta Pixel to measure visits and confirmed-enquiry events. These services may independently receive IP addresses, cookies, device and browser details under their own policies.
17.2. Analytics events created by our form code contain technical names of the page, form and offer, not entered name, phone number, email or questionnaire answers. Browser settings can limit cookies, although some functions may then work differently. Where applicable law requires a separate choice for analytics or advertising cookies, that choice must be provided before they are used.
18. Changes to this Notice
18.1. We may update this Notice when law, data fields, purposes, systems, recipients, retention or transfer architecture change. A new version takes effect when posted with its date. Material changes apply to new enquiries after publication; where a new purpose or ground is required for existing information, we seek it before the new use.
18.2. Information collected earlier is handled in light of the notice and consent applicable when it was submitted and any later valid legal basis. We retain previous document versions to establish the terms applicable to earlier submissions.
19. Final information
19.1. This Notice is published at https://nika-estate.github.io/nika-estate/en/privacy/. The corresponding consent is at https://nika-estate.github.io/nika-estate/en/consent/. Russian-language forms have their own Russian policy and controller details.
19.2. Privacy contact: NIKA ESTATE HOMES PROPERTIES, Office Nos. AA2/504, AA2/505 and AA2/507, Mankhool, Bur Dubai, Dubai, United Arab Emirates; info.dubai@nikaestate.com.